P.S. Construction Ltd Privacy Notice

HOW WE OBTAIN YOUR PERSONAL DATA

Information provided by you

You provide us with personal data via over the telephone, face to face, by email or by paper documents that you complete. This includes, but isn’t limited to, name, address, date of birth, email address, personal telephone numbers, bank details and medical information. We use this information for pricing and invoicing purposes and also for payment of accounts. Our legal basis for collecting and processing this data is therefore for the performance of a contract.

We may also keep information in any correspondence you may have with us by post or via email.

Information we obtain from other sources

We may obtain information from third parties if this is permitted by law, or use legal public sources to obtain information about you, for example, to verify your identity. This includes, but isn’t limited to, HMRC, Companies House etc.

This information shall only be obtained from companies that we are satisfied meet the requirements of GDPR.

HOW WE USE YOUR PERSONAL DATA

We use your personal data to provide quotations and in order to issue the correct invoices for any work completed. We undertake at all times to protect your personal data, including any health and financial details, in a manner which is consistent and in line with GDPR concerning data protection. We also take reasonable security measures to protect your personal data in storage. For further information of the organisational and system measures taken to safeguard your data, please refer to our Information Security Policy.

Do we use your personal data for marketing purposes?

We do not use your personal data to share email updates about our services. At no point will we share or sell your data to third party marketing companies.

DISCLOSURE OF YOUR PERSONAL INFORMATION

We will keep information about you confidential. We may also share information to satisfy compliance or audit requirements. P S Construction Ltd will ensure that any access is limited and under strict supervision.

We will not share your information without obtaining your express consent except with the following third parties where we need to share this in our role as intermediary and to satisfy our contract with you:

All P.S. Construction Ltd. employees have received training on protecting personal data and are duty bound as part of their contract of employment to confidentiality and data protection. A summary of our rules and procedures in respect of IT use and the protection of personal data are contained in our Acceptable Use Policy which is available on our website.

Transfer of your personal data outside of the European Economic Area

We do not transfer your personal data outside of the EEA.

If in the future we have to transfer your  personal data outside of the EEA, we will ensure that the receiver agrees to provide the same or similar protection as we do and that they only use your personal data in accordance with our restrictions.

How long do we keep this information about you?

Our data retention periods are in line with the amount of time we need to keep your personal information in order to provide quotations and in order to issue the correct invoices for any work completed. We will also retain your personal data to comply with any legal, statutory and regulatory obligations. More information about this can be found in our Data Retention Policy, which can be found on our website. In all cases our need to keep your personal data will be reassessed on a regular basis and information which is no longer required will be disposed of permanently and confidentially.

Where your data is kept

Your personal data is kept on our Company IT systems, the security of which is governed by our Information Security Policy. A copy of this is provided on our website.

DATA SUBJECT RIGHTS

Subject access requests

You have the right to access personal data that we hold about you. This is referred to as a subject access request. In order to make a subject access request please write to the Data Protection Lead at Grange Farm, Mere Lane, Edenthorpe, Doncaster, DN3 2HS or email emma@psconstruction.co.uk

Our response to a formal request shall include details of the personal data we hold about you, including the following:

Right to rectification

You have the right, without undue delay, to have any personal information about you which is not accurate, corrected. You also have the right to any incomplete personal data completed, including by means of providing a supplementary statement.

Right to erasure

You have a right to request for us to erase personal data concerning you, without delay. This refers only to data that we are not legally required or entitled to keep for a specified length of time in order to comply with any legal, statutory and regulatory obligations.

Right to the restriction of processing

Subject to exemptions, you have the right to restrict the processing of your personal data when:

  1. You are contesting the accuracy of the data, and restrict the processing until the accuracy of the data has been verified
  2. The processing is unlawful and you oppose the erasure of the personal data but instead request the restriction in its use.
  3. We no longer need the personal data for processing, but it is required by you for the establishment, exercise or defence of claims
  4. You object to processing of your personal data pending the verification of whether there are legitimate grounds for us to override these objections.

We shall communicate any rectification or erasure of personal data as described above to each recipient to whom the personal data has been disclosed, unless this proves impossible or involves disproportionate effort. We shall provide you with information about those recipients if you request it.

Right to data portability

You have the right to receive your personal data, which you have provided to us, in a structured, commonly used and machine readable format, and have the right to transmit this data to another controller without hindrance from us.

Right to object

You have the right to object on grounds relating to your particular situation, at any time to the processing of personal data concerning you, including any personal profiling; unless this relates to necessary processing for the performance of a task carried out in public interest or an exercise of official authority vested in us. We shall no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing, which override the interests, rights and freedoms of you, or in the establishment, exercise and defence of legal claims.

Right to not be subject to decisions based solely on automated processing

We do not carry out any automated processing, which may lead to an automated decision based on your personal data.

Invoking your rights

If you would like to invoke any of the above data subject rights with us please write to the Data Protection Lead at the Data Protection Lead at Grange Farm, Mere Lane, Edenthorpe, Doncaster, DN3 2HS or email emma@psconstruction.co.uk

Accuracy of information

In order to provide the highest level of customer service we need to keep accurate personal data about you. We take reasonable steps to ensure accuracy of personal data or sensitive information we obtain. We ensure that the source of any personal or sensitive data is clear. We will consider when it is necessary to update the information, such as names and/or addresses and you can help us by informing us when these changes occur.

IMPORTANT INFORMATION

Queries

If you have any queries which are not answered by this Privacy Policy, or have any concerns about how we use the personal data we hold, please write to the the Data Protection Lead at Grange Farm, Mere Lane, Edenthorpe, Doncaster, DN3 2HS or email emma@psconstruction.co.uk

Policy changes

P.S. Construction Ltd will review this policy regularly to make sure we meet the highest standards and the protect your information. We reserve the right to update this policy at any time. We will not significantly change how we use data given by you to us, without your prior agreement.

Complaints

If you have a complaint please write to the the Data Protection Lead at Grange Farm, Mere Lane, Edenthorpe, Doncaster, DN3 2HS or email emma@psconstruction.co.uk

If your complaint is not resolved to your satisfaction and you wish to make a formal complaint to the Information Commissioner’s Office (ICO), you can contact them on 0303 123 1113. You also have the right to judicial remedy against a legally binding decision of the ICO where you consider that your rights under this regulation have been infringed as a result of the processing of your personal data. You have the right to appoint a third party to lodge the complaint on your behalf and exercise your right to seek compensation.